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Sport Activity Application Form

How to Complete This Form

  1. Ensure that you have read the Australian Botanic Garden terms and conditions.
  2. Ensure you have read the Royal Botanic Garden and Domain Trust regulations.
  3. Complete all relevant fields.

Please note this application is subject to approval by the Australian Botanic Garden and does not constitute a booking.

Applicant Details

Please note asterisk denotes required field

Can be a landline or mobile.
 

Activity Details

 
Only required if you selected "Other" above.
Today
Cross country running` loop, cycling course, off-road track, etc?
 

Logistics

 
Only required if you selected either "Yes" option above.

Please note organisers will need to make their own way to and from checkpoints and will also need to place their own markers at each checkpoint. No vehicular access is permitted. An escort can be arranged with the Garden ranger from 8.30 am.

 

Cross Country/Walkathon Terms and Conditions

 
  1. All cross country and walkathons are required to comply with the terms and conditions. If your application is successful, further conditions may be applied at the Garden's discretion.
  2. Please ensure you bring your own garbage bags and bag all excess rubbish. All rubbish that cannot fit in the bins provided in the booking location must be removed by the end of the event.
  3. The Garden requests the amenities and venue are left in a clean and tidy state prior to your departure. If the area is not left in a suitable state an additional cleaning fee of $180 may apply.
 

Supporting Documentation

 

Please submit the following documents with your application form. Submitting these documents will allow us to process your application in a timely manner.

  • Public liability insurance to the value of $20million for organisations 
  • Risk analysis and management plan 
  • Cross country map showing assembly point and water stations 
    Map must show assembly point and water stations.
 

Fees and Charges

 

Events are charged at the rate of $2.20 per participant with a minimum charge of $125 for administration costs.

Cancellation Fees

  • 15 days or more prior to activity will recieve a 75 per cent refund of paid fees.
  • Between eight (8) and 14 days prior to activity will receive a 50 per cent refund of paid fees.
  • Less than seven (7) days prior to activity will not receive a refund.

A tax invoice will be forwarded for payment post-event. Please confirm final number of participants within two (2) days after your event.

Payment options include credit card (MasterCard or Visa), cheque (made payable to the Royal Botanic Garden and Domain Trust) or cash payments can be made at the Visitor Centre.

 

Booking Confirmation

 

Your booking will only be confirmed once your application and all supporting documentation have been received.

Once all documentation has been processed, you will be forwarded a booking confirmation within seven (7) working days.